Upcoming City Council Meeting May 17, 2022
Mount Dora City Council
Mount Dora City Hall Board Room
510 North Baker Street, Mount Dora, Florida 32757
May 17, 2022, 6:00 PM
1. Request Approval of Interlocal Agreement Between Lake County, Florida, Lake County Sheriff, and City of Mount Dora, Florida for Animal Control Services. Agreement to transfer the regulation of animal services in the jurisdictional boundaries of the City of Mount Dora to Lake County and Lake County Sheriff's Office.
2. Request Approval of Amendment 1 to the Agreement Between the City of Mount Dora and Bellmore Enterprises Incorporated Related to Underground Duct-Line Installation. The contract has a unit-based structure for installation of underground conduit for electrical and communications infrastructure by linear distance. These rates include equipment, labor, and materials provided by the contractor. This request is to amend these rates due to the escalation in price of polyethylene pipe supplied by Bellmore in the contract. Estimated increase is around 30%.
3. Request Approval of Task Order #4 Authorizing Underground Conduit Installation for the Royellou Electric Conversion Project. As part of the 5-year Electric Utility Capital Improvement Plan, several overhead commercial areas are slated for underground conversion. This initial project proposes the underground conversion of existing overhead electric lines located on Royellou Lane from 5th to 3rd Avenue. As part of this work, Bellmore will install 12,397 feet of underground conduit. This project will cost $139,742.83
4. Request Approval of Internal Transfers to Electric Department for Installation of Site Electrical Infrastructure at Future Fire Station 35. As construction continues on the new Fire Station 35, site electrical infrastructure is needed to provide electricity to the new structure. This infrastructure includes underground electrical conduit and a transformer. The City has deemed it to be in its own best interest to have the City's electric department install the site electrical infrastructure. The City proposes to pay its electric enterprise fund from the bond proceeds for the cost of materials and labor involved in the installation, which totals $65,594.85.
5. Request Approval of Second Amended Task Authorization and Construction Change Order to Add One (1) Covered Pavilion to Palm Island Park Canoe & Kayak Launch Project. The total approved GMP (Guaranteed Maximum Price) of $223,865.90 included the construction of the ADA-compliant kayak and canoe launch, two (2) dedicated parking spaces, walkways and just one pavilion, with the goal to refurbish/replace the remaining two pavilions at a later time when additional funding sources were identified. Staff has identified additional funding for the construction of one (1) additional pavilion and wishes to expand the current GMP to include this work.
6. Request Approval to Purchase Furniture for Fire Station 35. As construction continues on Fire Station 35, the City's project management team, along with Mount Dora Fire Department staff, has engaged Construction Design Services (CDS) to provide furnishings for the new fire station. CDS Account Manager Kris Panter worked with the City's architect and Fire Department staff to provide the complete furnishings package to include desks, tables, chairs, recliners, bunk furniture and shelving. The furniture package, including freight and installation, totals $54,842.94
7. Request Approval of Resolution No. 2022-33, Amended Economic Development Incentive Program for Business Utility Security Deposit Waiver. At the April 19, 2022 meeting, City Council approved Resolution No. 2022-24, Economic Development Incentive Program for a Business Utility Security Deposit Waiver. Upon approval, City Council expressed their desire to broaden the attributable infrastructure cost requirement to allow for more businesses to take advantage of this incentive. As a result, staff recommends the following amendment:
The utility (water, sewer and/or electric) infrastructure costs attributable to the applicant/business are at least 1.5 million dollars for a full waiver of the deposit or at least $750,000 for half of the deposit to be waived.
8. Request approval of Resolution No. 2022-37, Revised CDBG Application. Previously in 2020, the city engineer estimated the cost of constructing the road and sidewalk improvements at $401,131 (construction estimates, including design, engineering and permitting). Subsequently, construction costs have more than doubled. Hence the need to reapply for increased funding. The Northeast CRA has budgeted to cover the ineligible projects costs for this grant as well. Lake County previously approved the application for $284,000. However, the final funding agreement approval from Housing and Urban Development has been on hold awaiting approval of a Florida State Housing Initiatives Partnership (SHIP) grant award for Homes in Partnership to build affordable homes adjacent to the 20th Avenue extension. Current construction estimates have the total project at $701,304. With approval of this item, staff will reapply for the Lake County CDBG Grant for this project for the full project amount.
9. Request Approval of Resolution No. 2022-38, Florida Department of State General Program Support Grant Application. The General Program Support Grant is a 100% matching grant providing funding to organizations that further the State's cultural objectives through conducting, creating, producing, presenting, staging or sponsoring cultural exhibits, performances, educational programs, or events. Organizations may apply for up to $150,000.00 in state funds to support their arts and cultural programming. The application deadline for this grant is June 1, 2022. Funding from this grant will supplement the City's vibrant Special Event and Cultural programming, including assisting with performance fees, event promotion, sound equipment and lighting rental, among other necessities for existing and new events yet to be established. The City will benefit from this funding by using this resource to maintain, strengthen, and continue to solidify our identity as a destination and hometown providing cultural and special events of an extraordinarily high quality.
10. Request Approval of Resolution No. 2022-31, Florida Department of State Historical Resources Grant Application - Archives Project Assistant. The Department of State, Division of Historical Resources Small Matching Grant Program provides state and federal funds for historic preservation ($50,000 maximum), including contract employees who complete specific historical projects. Mount Dora has a wealth of historical documents residing in an established physical archives, as well as a digital repository (launched in 2018), both administered by library staff. Several new collections have been identified as significant to the town's historical and cultural legacy and warrant meticulous organization and description beyond the scope of the volunteers. For the grant, an Archives Project Assistant is being proposed for a 25-hour/week position for the period of one year, at a proposed salary of $24/hour, for a total one-year contract value of $31,200.
11. Request Approval of Meeting Minutes
- April 25, 2022 City Council Work Session Minutes
- May 3, 2022 Regular City Council Minutes
1. Request Approval of Resolution No. 2022-25, Mid-Year Budget Amendments for Fiscal Year 2021-22. The adjustments are primarily related to the year end project adjustments, addition of the Pickleball Court at Summerview Park and Donnelly Park Pavillion, PO rollover timing, staff request and allocating ARPA funding to the Public Works Complex.
2. Request Approval of Resolution No. 2022-32, Urban Forestry Committee. The proposed Urban Forestry Committee will consist of nine (9) members, of which seven (7) are City Council appointees, one (1) is a Mount Dora Friends of the Environment appointee, and one (1) is a City Manager appointee. All members are required to possess some level of training or education in urban forestry, tree management or similar training. The purpose of the committee will be to:
1. Act as the technical information collector/exchange forum on tree issues which require coordination of information from varied sources.
2. Act on referrals from the City Manager and/or the City Council.
3. Guide the creation of a master tree plan for the City.
4. Assist in the development of the goals and objectives for the City's comprehensive plan with respect to trees and to review proposed changes to the Land Development Code regarding tree and landscape regulations.
5. Develop tree projects that would benefit the community.
6. Serve as appeal board regarding tree removal permits.
7. Determine appropriate species of trees for the City to plant in the effort to improve the future tree canopy of the City.
8. Participate and provide recommendations regarding the hiring of a firm or arborist to conduct an inventory and tree canopy evaluation every ten (10) years.
9. Work with the City's tree arborist or urban forester, who will:
a. Provide leadership in maintaining and improving the City's tree canopy.
b. Identify trees for planting, trimming, and removal.
c. Review all lists with the Advisory Committee for suggestions, recommendations, and input.
PUBLIC HEARINGS - RESOLUTIONS/ORDINANCES
1. Request Approval of First Reading of Ordinance No. 2022-08, Pertaining to Charter Amendment for Building Height Limitation. As directed by City Council at the May 3, 2022 meeting, the City Attorney along with planning staff assistance proceeded with a proposed amendment to the City's Charter to limit building heights in certain areas. In addition, staff proceeded with a survey questionnaire regarding building height with focus on the businesses within the subject commercial areas. Through the Survey Monkey platform, six (6) questions were developed along with one (1) open question for written comments and feedback. The survey was active from April 20th to May 13th, 2022. As of the drafting of this staff report, the survey outcome was not ready for inclusion on the May 17, 2022, City Council meeting agenda. However, the planning staff will summarize the results at this meeting.
CITY MANAGER'S REPORT
1. Lobbyist Update
CITY ATTORNEY'S REPORT
FUTURE MEETING DATES
• June 7, 2022, 6:00 PM, Regular Session
• June 21, 2022, 6:00 PM, Regular Session
• July 5, 2022, 6:00 PM, Regular Session
• July 19, 2022, 6:00 PM, Regular Session
We will immediately reconvene as the CRA Governing Board for one item:
1. Request Approval of Resolution No. 2022-26, CRA Budget Amendment to Fiscal Year 2021-2022 Budget
We will immediately reconvene as the Northeast CRA Governing Board for two items:
1. Request Approval of Resolution No. 2022-27, Northeast CRA Budget Amendment to Fiscal Year 2021-2022 Budget
2. Request Approval of Resolution No. 2022-36, Program Modification to the Home Repair Grant Program. Previously the Home Repair Grant Program offered matching grants for home repair in the Northeast in partnership with Habitat for Humanity for $15,000. With the increase in building materials the NE CRA Advisory Board along with City staff are asking to allow for a $25,000 match in NE CRA funds for each owner occupied home, to allow for up to $50,000 in home repairs.
Thank you for keeping up with what’s happening at City Hall. Should you have any questions at all feel free to reach out to me or any members of your City Council.
Mayor, City of Mount Dora